How to Block Emails in Outlook (Easy Ways)

There are many reasons why you might want to block emails in Outlook. Maybe you’re getting spam from specific senders or domains. Maybe you’re receiving unwanted emails from a former colleague or ex-partner. Or maybe you’re simply trying to reduce the number of emails you receive overall.

Whatever the reason, blocking emails in Outlook is a simple and effective way to keep your inbox clean and organized.

Why You May Want to Block Emails?

There are many reasons why you might want to block emails in Outlook. Here are a few of the most common:

To reduce spam. Spam is unwanted and unsolicited email that is often used to spread malware, phishing attacks, and other scams. By blocking known spam senders and domains, you can help to reduce the amount of spam you receive.
To stop harassment. If you are being harassed or threatened by someone via email, you can block their email address to prevent them from contacting you further.
To protect your privacy. If you are receiving emails from someone who you do not know or trust, you can block their email address to prevent them from accessing your personal information.
To reduce clutter. If you are receiving a large number of emails from a particular sender or group of senders, you can block them to reduce the amount of clutter in your inbox.

Here are some additional reasons why you might want to block emails:

To avoid unwanted marketing emails
To stop receiving emails from a former employer or colleague
To protect yourself from email-borne viruses and malware
To reduce the amount of time you spend dealing with unwanted emails

Benefits of Blocking Emails

There are many benefits to blocking emails in Outlook. Here are a few of the most notable:

Improved productivity. When you have fewer unwanted emails to deal with, you can focus on the important emails that you need to read and respond to.
Reduced stress. Dealing with unwanted emails can be frustrating and stressful. By blocking unwanted emails, you can create a more peaceful and stress-free email experience.
Increased security. Blocking known spam senders and domains can help to protect you from malware, phishing attacks, and other email-borne threats.
A cleaner inbox. When you block unwanted emails, your inbox will be less cluttered and easier to manage.

Tips for Blocking Emails in Outlook

Here are a few tips for blocking emails in Outlook:

Block known spam senders and domains. You can find lists of known spam senders and domains online. Once you have a list, you can add them to your blocked senders list in Outlook.
Create rules to block emails based on specific criteria. For example, you can create a rule to block all emails from senders that are not in your contacts list.
Use a third-party add-in to block emails. There are a number of third-party add-ins available that can help you to block emails in Outlook. These add-ins can provide additional features and functionality, such as the ability to block emails based on the content of the email.

Blocking emails in Outlook is a simple and effective way to improve your productivity, reduce stress, and increase security. By following the tips above, you can easily block any sender or type of email that you don’t want to receive.

Ways to Block Emails in Outlook

There are two main ways to block emails in Outlook:

1. Blocking individual senders or domains

This is the simplest way to block emails, and it is effective for blocking most unwanted emails. To block an individual sender or domain, follow these steps:

Open Outlook.
Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Apply rule on messages I receive and click Next.
Under Select conditions, select the condition that you want to use to block the sender. For example, you can select where the sender is and enter the email address or domain name of the sender you want to block.
Click Next.
Under Select actions, select move it to the Deleted Items folder and click Next.
Click Finish.

Once you have created the rule, all future emails from the sender or domain you specified will be automatically deleted.

2. Creating rules to block emails based on specific criteria

This method is more powerful than blocking individual senders or domains, but it is also more complex. You can use this method to create rules to block emails based on any criteria you want, such as the sender’s name, email subject line, or even the content of the email.

To create a rule to block emails based on specific criteria, follow these steps:

Open Outlook.
Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Create a rule from scratch and click Next.
Under Choose a template, select Apply rule to messages I receive and click Next.
Under Step 1: Select conditions, select the condition that you want to use to block the emails. For example, you can select where the sender’s name is and enter the name of the sender you want to block.
Click Add to list.
Repeat steps 7 and 8 for any other conditions that you want to add to the rule.
Click Next.
Under Step 1: Select actions, select move it to the Deleted Items folder and click Add to list.
Repeat steps 10 and 11 for any other actions that you want to take on the blocked emails.
Click Next.
Give your rule a name and description.
Click Finish.

Once you have created the rule, all future emails that meet the criteria you specified will be automatically deleted.

Additional tips for blocking emails in Outlook:

You can also block emails from unknown senders by creating a rule that deletes all emails from senders that are not in your contacts list.
If you are receiving a lot of emails from a particular sender or group of senders, you can create a rule to move all of their emails to a separate folder. This can help to declutter your inbox and make it easier to manage.
You can also use third-party add-ins to block emails in Outlook. These add-ins can provide additional features and functionality, such as the ability to block emails based on the content of the email.

Blocking emails in Outlook is a simple and effective way to keep your inbox clean and organized. By following the tips above, you can easily block any sender or type of email that you don’t want to receive.

How to Block Emails in Outlook on the Web

To block emails in Outlook on the web, follow these steps:

Go to Settings > Mail > Junk email.
Under Blocked senders and domains, enter the email address or domain name of the sender you want to block and select Add.
Select Save.

Once you’ve blocked a sender, all future emails from that address or domain will be automatically deleted.

How to Block Emails in Outlook for Desktop

To block emails in Outlook for desktop, follow these steps:

Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Apply rule on messages I receive and click Next.
Under Select conditions, select the condition that you want to use to block the sender. For example, you can select where the sender is and enter the email address or domain name of the sender you want to block.
Click Next.
Under Select actions, select delete it and click Next.
Click Finish.

Once you’ve created the rule, all future emails from the sender you specified will be automatically deleted.

How to Block Emails on Android or iPhone

There are two ways to block emails on Android or iPhone:

1. Blocking individual senders or domains

To block an individual sender or domain on Android, follow these steps:

Open the Gmail app.
Open an email from the sender you want to block.
Tap the three dots in the top right corner of the email.
Tap Block sender.

To block an individual sender or domain on iPhone, follow these steps:

Open the Mail app.
Open an email from the sender you want to block.
Tap the sender’s name or email address at the top of the email.
Tap Block this contact.

Once you have blocked a sender, all future emails from that address or domain will be automatically moved to your spam folder.

2. Creating filters to block emails based on specific criteria

You can also use filters to block emails based on specific criteria, such as the sender’s name, email subject line, or even the content of the email.

To create a filter on Android, follow these steps:

Open the Gmail app.
Tap the three lines in the top left corner of the app.
Tap Settings.
Tap Filters.
Tap Create new filter.
Enter the criteria that you want to use to block the emails. For example, you can enter the sender’s name or email address, the email subject line, or even the content of the email.
Tap Create filter.

To create a filter on iPhone, follow these steps:

Open the Mail app.
Tap the Settings tab.
Tap Mail.
Tap Rules.
Tap Add Rule.
Enter the criteria that you want to use to block the emails. For example, you can enter the sender’s name or email address, the email subject line, or even the content of the email.
Tap Next.
Select Move to Junk as the action.
Tap Done.

Once you have created a filter, all future emails that meet the criteria you specified will be automatically moved to your spam folder.

How to Block an Email Using Clean Email

To block an email using Clean Email, you can follow these steps:

Open Clean Email.
Go to the Inbox or All Mail folder.
Tap the email from the sender you want to block.
Tap the Block button in the top right corner of the screen.
In the confirmation dialog box, tap Block.

Optionally, you can also choose to move all existing emails from the sender to the trash.

To block emails from a specific domain, you can follow these steps:

Open Clean Email.
Go to the Auto Clean tab.
Tap the + button in the top right corner of the screen.
Enter a name for your new rule.
Under Any sender or recipients, select Sender Domain.
Enter the domain name you want to block.
Tap Choose action and select Trash.
Tap Save.

All future emails from the domain you specified will be automatically moved to the trash.

Benefits of Using Clean Email to Block Emails

There are a few benefits to using Clean Email to block emails:

It is easy to use.
It is effective at blocking unwanted emails.
It offers a variety of ways to block emails, including blocking individual senders, domains, and even keywords.
It is integrated with a number of other email providers, such as Gmail, Outlook, and Yahoo.

Clean Email is a powerful tool for blocking unwanted emails. It is easy to use and offers a variety of ways to block emails. If you are looking for a way to keep your inbox clean and organized, Clean Email is a great option to consider.

How to Block Emails from Unknown Senders

If you’re receiving emails from unknown senders, you can block them all by creating a rule that deletes all emails from senders that are not in your contacts list.

To do this, follow these steps:

Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Apply rule on messages I receive and click Next.
Under Select conditions, select where the sender is not in my Contacts and click Next.
Under Select actions, select delete it and click Next.
Click Finish.

How to Block Emails Outlook App

The Outlook mobile app does not currently support blocking emails directly within the app. To block emails in Outlook on mobile, you will need to use the Outlook web app or Outlook for desktop.

To block emails in the Outlook web app, follow these steps:

Go to Settings > Mail > Junk email.
Under Blocked senders and domains, enter the email address or domain name of the sender you want to block and select Add.
Select Save.

To block emails in Outlook for desktop, follow these steps:

Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Apply rule on messages I receive and click Next.
Under Select conditions, select the condition that you want to use to block the sender. For example, you can select where the sender is and enter the email address or domain name of the sender you want to block.
Click Next.
Under Select actions, select delete it and click Next.
Click Finish.

Once you have blocked a sender, all future emails from that address or domain will be automatically deleted.

If you need to block emails in the Outlook mobile app, you can use a workaround by creating a rule in the Outlook web app or Outlook for desktop that moves all emails from the sender you want to block to the Deleted Items folder. This will effectively block the emails from appearing in your inbox on the Outlook mobile app.

To create a rule to move all emails from a particular sender to the Deleted Items folder, follow these steps:

In the Outlook web app or Outlook for desktop, go to Settings > Mail > Rules.
Click Create new rule.
Under Step 1: Select conditions, select where the sender is and enter the email address or domain name of the sender you want to block.
Click Add to list.
Under Step 1: Select actions, select move it to the Deleted Items folder and click Add to list.
Click Next.
Give your rule a name and description.
Click Finish.

Once you have created the rule, all future emails from the sender you specified will be automatically moved to the Deleted Items folder and will not appear in your inbox on the Outlook mobile app.

How to Unblock Emails

If you accidentally block a sender or if you decide that you want to start receiving emails from a blocked sender again, you can unblock them by following these steps:

Go to Settings > Mail > Junk email.
Under Blocked senders and domains, select the email address or domain name of the sender you want to unblock and select Remove.
Select Save.

How to Unblock Emails in Outlook

To unblock emails in Outlook, you can follow these steps:

Open Outlook.
Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, select the rule that you want to unblock.
Click Edit Rule.
Under Select conditions, deselect the condition that you want to unblock.
Click Next.
Under Select actions, deselect the action that you want to unblock.
Click Finish.

If you are unblocking an email address or domain, you can also follow these steps:

Go to Settings > Mail > Junk email.
Under Blocked senders and domains, select the email address or domain that you want to unblock.
Click Remove.
Click Save.

Once you have unblocked a sender or action, you will start receiving emails from them again.

Tips for unblocking emails in Outlook:

If you are not sure which rule is blocking an email, you can try disabling all of your rules and then enabling them one by one until you find the rule that is blocking the email.
If you are unblocking an email address or domain, you can also add the email address or domain to your Safe Senders list. This will help to ensure that emails from the sender are not blocked in the future.
If you are still having trouble unblocking emails in Outlook, you can contact Microsoft support for assistance.

Conclusion:

Unblocking emails in Outlook is a simple and straightforward process. By following the steps above, you can easily unblock any sender or action that you have blocked in the past.

How to Stop Spam Emails

There are a number of things you can do to stop spam emails:

Use a strong password and two-factor authentication for your email account. This will make it more difficult for spammers to hack into your account and send spam emails from it.
Be careful about giving out your email address. Only give out your email address to trusted companies and organizations. When you sign up for a new service, try to use a different email address than the one you use for your personal email.
Use a spam filter. A spam filter can help to identify and block spam emails before they reach your inbox. Most email providers have built-in spam filters, but you can also use third-party spam filters.
Unsubscribe from mailing lists. If you start receiving spam emails from a company or organization, unsubscribe from their mailing list. You can usually unsubscribe by clicking on a link at the bottom of the email.
Report spam emails. If you receive a spam email, report it to your email provider. This will help them to improve their spam filter and block the spammer.

Here are some additional tips for stopping spam emails:

Use an email alias. An email alias is a fake email address that forwards emails to your real email address. You can use email aliases to sign up for services and mailing lists without giving out your real email address.
Use a privacy-focused email provider. Some email providers, such as ProtonMail and Tutanota, are designed to protect your privacy. These providers offer features such as end-to-end encryption and anonymous email addresses.
Be careful about what attachments you open. Spam emails often contain attachments that are infected with malware. Never open an attachment from an unknown sender.

By following these tips, you can help to reduce the number of spam emails you receive. However, it is important to note that it is impossible to completely stop spam emails. Spammers are constantly developing new ways to bypass spam filters.

Here are some additional tips for protecting yourself from spam emails:

Be suspicious of any email that asks for personal information, such as your name, address, or credit card number.
Be wary of emails that offer free products or services. These emails are often scams.
Be careful about clicking on links in emails. If you are not sure if a link is safe, hover over the link to see the actual URL.
Educate your children about spam emails. Teach them how to identify spam emails and what to do if they receive one.

By following these tips, you can help to protect yourself and your family from spam emails.

How do I View Blocked Emails in Outlook?

To view blocked emails in Outlook, you can follow these steps:

Open Outlook.
Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click Blocked senders and domains.
Under Blocked senders and domains, you will see a list of all the senders and domains that you have blocked.

To view the emails that have been blocked from a particular sender or domain, simply click on the sender or domain in the list. This will open a new window that shows all of the emails that have been blocked from that sender or domain.

You can also view blocked emails in Outlook by going to the Deleted Items folder. All blocked emails are automatically moved to the Deleted Items folder after they are blocked.

Tips for viewing blocked emails in Outlook:

You can sort and filter the list of blocked senders and domains to make it easier to find the sender or domain you are looking for.
You can also export the list of blocked senders and domains to a file. This can be useful if you need to back up your list or if you need to import the list into a different email client.

Viewing blocked emails in Outlook is a simple and straightforward process. By following the steps above, you can easily view all of the emails that have been blocked from a particular sender or domain.

How do I Permanently Block Emails in Outlook?

To permanently block emails in Outlook, you can create a rule that moves all emails from the sender or domain you want to block to the Deleted Items folder. This will ensure that the emails are deleted immediately and never reach your inbox.

To create a rule to permanently block emails in Outlook, follow these steps:

Open Outlook.
Click the File tab.
Click Manage Rules & Alerts.
In the Rules and Alerts dialog box, click New Rule.
In the Rules Wizard, select Apply rule on messages I receive and click Next.
Under Select conditions, select where the sender is and enter the email address or domain name of the sender you want to block.
Click Next.
Under Select actions, select move it to the Deleted Items folder and click Next.
Click Finish.

Once you have created the rule, all future emails from the sender or domain you specified will be automatically moved to the Deleted Items folder and deleted.

To permanently block emails from a specific domain, you can follow the same steps above, but instead of selecting where the sender is, select where the sender’s domain is and enter the domain name you want to block.

To permanently block emails from all unknown senders, you can create a rule that moves all emails from senders that are not in your contacts list to the Deleted Items folder. To do this, follow the steps above, but instead of selecting where the sender is, select where the sender is not in my Contacts.

Once you have created the rules, all future emails from the senders or domains you specified will be automatically moved to the Deleted Items folder and deleted. This is a permanent solution, and there is no way to recover the emails once they have been deleted.

Tips for permanently blocking emails in Outlook:

You can create multiple rules to permanently block emails from different senders or domains.
You can also use third-party add-ins to permanently block emails in Outlook. These add-ins can provide additional features and functionality, such as the ability to block emails based on the content of the email.

Permanently blocking emails in Outlook is a simple and effective way to keep your inbox clean and organized. By following the steps above, you can easily permanently block any sender or domain that you don’t want to receive emails from.

Why am I Getting Unwanted Emails in my Outlook Inbox?

There are a few reasons why you might be getting unwanted emails in your Outlook inbox:

Spam: Spam is unwanted and unsolicited email that is often used to spread malware, phishing attacks, and other scams. Spammers can obtain your email address in a number of ways, such as through data breaches, social engineering attacks, and simply guessing email addresses.
Harassment: If you are being harassed or threatened by someone via email, they may continue to send you emails even after you have asked them to stop.
Marketing emails: Many companies collect email addresses from customers and potential customers in order to send them marketing emails. If you have subscribed to a company’s email list, you will continue to receive emails from them until you unsubscribe.
Emails from unknown senders: You may also receive emails from unknown senders, such as people who are trying to sell you something or who are trying to scam you.

Here are some additional reasons why you might be getting unwanted emails in your Outlook inbox:

Your email address is publicly available. If your email address is publicly available, such as on your website or social media profile, spammers can easily find it and add it to their mailing lists.
You have clicked on a link in a spam email. If you click on a link in a spam email, it could take you to a website that installs malware on your computer. This malware can then collect your email address and other personal information, which can then be used to send you more spam emails.
You have been added to a mailing list without your permission. Some companies may add you to their mailing lists without your permission, even if you have never subscribed to them. This is known as spamvertising.

How to Prevent Unwanted Emails from Appearing in your Outlook Inbox

There are a few things you can do to prevent unwanted emails from appearing in your Outlook inbox:

Use a strong password and enable two-factor authentication for your email account. This will help to protect your email account from being hacked and your email address from being exposed to spammers.
Be careful about clicking on links in emails. If you are not sure if an email is legitimate, do not click on any links in the email. Instead, go directly to the website of the company or organization that is supposedly sending the email.
Unsubscribe from mailing lists that you no longer want to receive emails from. You can usually unsubscribe from mailing lists by clicking on a link at the bottom of the email.
Use a spam filter. A spam filter can help to identify and block spam emails before they reach your inbox. Outlook has a built-in spam filter, but you can also use third-party spam filters.

Unwanted emails can be a nuisance, but there are a few things you can do to prevent them from appearing in your Outlook inbox. By following the tips above, you can help to keep your inbox clean and organized.

Why you should Block Emails in Outlook?

There are many reasons why you should block emails in Outlook. Here are a few of the most important reasons:

To reduce spam. Spam is unwanted and unsolicited email that is often used to spread malware, phishing attacks, and other scams. Blocking spam emails can help to protect you from these threats.
To reduce harassment. If you are being harassed or threatened by someone via email, you can block their email address to prevent them from contacting you further.
To protect your privacy. If you are receiving emails from someone who you do not know or trust, you can block their email address to prevent them from accessing your personal information.
To reduce clutter. If you are receiving a large number of emails from a particular sender or group of senders, you can block them to reduce the amount of clutter in your inbox.

In addition to these reasons, blocking emails in Outlook can also help to improve your productivity and reduce stress. When you have fewer unwanted emails to deal with, you can focus on the important emails that you need to read and respond to.

Here are some additional benefits of blocking emails in Outlook:

It can help to improve the performance of your Outlook client by reducing the amount of resources that are needed to process and display unwanted emails.
It can help to protect your computer from malware and other threats that can be spread through email attachments.
It can help to reduce the risk of phishing attacks, which are attempts to trick you into revealing sensitive information, such as your passwords or credit card numbers.

Overall, blocking emails in Outlook is a simple and effective way to improve your email experience. By blocking unwanted emails, you can help to protect yourself from threats, improve your productivity, and reduce stress.

Additional Tips for Blocking Emails in Outlook

Here are a few additional tips for blocking emails in Outlook:

You can block individual email addresses, domains, or even entire IP addresses.
You can create rules to block emails based on specific criteria, such as the sender’s name, email subject line, or even the content of the email.
You can also use third-party add-ins to block emails in Outlook.

Conclusion

Blocking emails in Outlook is a simple and effective way to keep your inbox clean and organized. By following the steps above, you can block any sender or type of email that you don’t want to receive.

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Frequently Asked Question (FAQs)

Why should I block emails in Outlook?

There are many reasons why you might want to block emails in Outlook, such as to reduce spam, stop harassment, protect your privacy, or reduce clutter in your inbox.

How do I block an email address or domain in Outlook?

To block an email address or domain in Outlook, you can create a rule that moves all emails from that sender or domain to the Deleted Items folder.

How do I permanently block emails in Outlook?

To permanently block emails in Outlook, you can create a rule that deletes all emails from the sender or domain you want to block.

How do I view blocked emails in Outlook?

To view blocked emails in Outlook, you can go to the Blocked senders and domains list in the Outlook web app or Outlook for desktop. You can also view blocked emails in the Deleted Items folder.

How do I block emails in the Outlook mobile app?

The Outlook mobile app does not currently support blocking emails directly within the app. To block emails in Outlook on mobile, you will need to use the Outlook web app or Outlook for desktop.

What if I accidentally block an email address or domain?

If you accidentally block an email address or domain, you can easily unblock it by removing it from the Blocked senders and domains list.

Can I block emails based on the content of the email?

Yes, you can block emails based on the content of the email by creating a rule that moves or deletes emails that contain certain keywords or phrases.

Can I use third-party add-ins to block emails in Outlook?

Yes, there are a number of third-party add-ins available that can help you to block emails in Outlook. These add-ins can provide additional features and functionality, such as the ability to block emails based on the sender’s IP address or the attachments that the email contains.